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Consulting with Colleagues on a Records Request

By Richard J. Rymond to EMR/EHR


Consulting with Colleagues on a Records Request

Join us for Part V of our latest Healthcare Matters series, Patient Records Requests: What You Need to Know, as we ask attorney Richard J. Rymond of Reminger Co., LPA, to talk about whether it is appropriate to consult with colleagues regarding a patient records request. Mr. Rymond is the Dental Liability Practice Co-Chair at Reminger, and an assistant professor at the Case School of Dental Medicine. He is a frequent speaker on risk management programs for physicians, dentists and allied health professionals.

To see the full episode from the beginning, click here. Or, use the links below to watch each portion separately.

  1. The Right Response to a Records Request
  2. How to Respond to a Records Request from a Third Party
  3. Original Records or Copies: What to Provide
  4. Should You Review Records before Providing Them?
  5. Consulting with Colleagues on a Records Request
  6. Records Requests from Patients Who Owe for Services
  7. Paper Records versus Electronic Health Records
  8. The Number One Takeaway for Physicians on Records Requests
  9. Patient Records Requests: What You Need to Know


Mike Matray: Let’s say a physician receives a request for records. Is it beneficial or even permissible for the physician to reach out to his or her colleagues, who may also treat the patient, in an attempt to figure out what initiated the request?

Richard Rymond: Short answer is no. Typically when there’s a record request, it’s at the conclusion of any care that may be involved. So frequently physicians will have authorization from patients to consult with other healthcare providers, but typically that is for the singular purpose of providing healthcare. Once the care is concluded, there is no legitimate reason to consult with other healthcare providers. And that in and of itself may be deemed a HIPPA violation.